Prepare a checklist for the overall event

Do we want to support?

Are enough people available and willing to help?

Can we get enough info ahead of time?

What is the technical setup? (Should at least have a booth or separate room, microphone, headphones, mixer)

Align on hashtags and feedback channels

Prepare intro/outro speech

How many sessions will be translated?

How will the audience know that translations are available?

Have a clear photo policy and prepare signs to put into the cabin

Get contact details for the audio techs and program managers (who is responsible for content and translation management?)

Do an inspection round to check the setup

Do a sound check for each booth

Mark off an area in front of the booths to minimize disruptions (people walking, standing, or worst: interacting with the interpreters, very distracting)

Prepare a checklist for each session

Arrive early (10-15min is good)

If possible, check in with the speaker and/or stage manager. Ask speakers to remember to not go too fast.

Check in with the FOH, ideally set up/verify some sort of feedback channel

Verify sound setup, ideally do a quick sound check again

Go through the checklist (physical or virtual, but _check things off_)

Call up the session notes, glossary, etc.

Do the thing™

Take turns: One person interprets, the other takes notes, adds things to the glossary, etc.

Do a quick review after the session - what went well, what was challenging, anything to add to the checklist, anything to feed back to the rest of the team